How to Scan Documents to PDF and Mail Them Through USPS from a Laptop
Scan paper documents into a PDF, open the file on your laptop, upload it to MappyMail, and send the documents as physical mail through USPS without a printer.
At a glance
Scan your paper documents into a PDF and save the file on your laptop or computer. Upload the PDF to MappyMail, enter the recipient's mailing address—or simply click the map—choose your mailing options, and send the physical documents through USPS without using your own printer.
Mail scanned documents from your laptopStep by step
- 1
Scan the documents
Scan the paper pages into a PDF using an available document-scanning method.
- 2
Save the PDF to your laptop
Save or transfer the completed PDF to your laptop or computer.
- 3
Upload the PDF
Open MappyMail in your browser and upload the scanned PDF.
- 4
Choose the destination
Enter the recipient's mailing address—or simply click the map.
- 5
Review and send
Review the document and mailing options, then complete checkout online.
How to scan documents to PDF for use on a laptop
Choose the scanning method that makes the completed PDF available on your laptop or computer.
- Use an available document scanner or scanning device to create a PDF.
- Scan the pages with a phone, then save or transfer the completed PDF to the laptop.
- Use accessible cloud storage such as iCloud Drive, Google Drive, OneDrive, or a similar service to make the PDF available on the laptop.
How to scan multiple pages into one PDF
Scan the pages in the order the recipient should read them and combine them into one readable multi-page PDF. Check page order, orientation, and completeness before uploading the file.
How to mail the scanned PDF through USPS from your laptop
Once the PDF is available on your laptop, use MappyMail to turn it into physical mail.
- Open MappyMail in your laptop's browser.
- Upload the scanned PDF.
- Enter the recipient's mailing address or click the map.
- Review every page and choose the available mailing options.
- Complete checkout online. MappyMail handles the physical mailing process.
How to send scanned documents from a Windows PC
The same browser-based MappyMail workflow works from a Windows laptop or desktop computer. Make the completed PDF available on the PC, upload it in MappyMail, review the pages and destination, and complete checkout online.
How to send scanned documents from a Mac
The same browser-based MappyMail workflow works from a MacBook, iMac, or other Mac. Open the completed PDF from local or accessible cloud storage, upload it in MappyMail, and review the mailing details before checkout.
Don't know the street address?
Find the physical location and click the map. Review the mailing address returned for that location, add any apartment, suite, or unit information when needed, and continue.
Scanning tips
Review the completed PDF carefully before uploading it.
- Check the page order and make sure every scan is readable.
- Check page orientation.
- Remove accidental blank pages.
- Review every page before uploading.
Important limitations
- MappyMail mails a newly produced physical copy created from the scanned PDF; it does not mail the original paper sheets you scanned.
- Review the PDF for unreadable scans, missing pages, blank pages, incorrect orientation, and page-order problems before uploading.
- Current file, page, destination, and mailing-option limits are shown in the workflow.
Common questions
Can I scan documents to PDF and mail them from my laptop?
Yes. Save or transfer the scanned PDF to your laptop, upload it to MappyMail, choose the destination and mailing options, and complete checkout online.
Do I need a printer?
No. You need a readable PDF, but you do not need your own printer, envelope, or stamps. MappyMail handles production and physical mailing of the submitted document.
Can I scan on my phone and upload the PDF from my laptop?
Yes. Scan the pages into one PDF on your phone, then transfer the file or use accessible cloud storage to open it on your laptop before uploading it.
Can I upload a multi-page PDF?
Yes. Put the pages in the correct order in one readable multi-page PDF and review every page during the MappyMail workflow.
Can I mail scanned documents through USPS from a Windows PC?
Yes. Open MappyMail in a modern browser on a Windows laptop or desktop computer, upload the scanned PDF, and complete the mailing workflow online.
Can I mail scanned documents through USPS from a Mac?
Yes. The browser-based workflow works from a MacBook, iMac, or other Mac when the scanned PDF is available to upload.
Can I send the documents if I don't know the street address?
Yes, when you know the physical location. Click the map, review the address returned for that location, and add any needed unit information before continuing.