Print to PDF and Mail from Your Laptop
Create a PDF from a document open on your laptop, upload it to MappyMail, and send it as physical mail without using your own printer.
At a glance
If a document is already open on your laptop or computer, do not print it onto paper just to scan it again. Choose Print to PDF or Save as PDF, save the digital file, and upload it to MappyMail. Enter the mailing address or click the map, then MappyMail handles the physical printing and mailing.
Mail a PDF from your laptopStep by step
- 1
Open the document
Open the letter, form, web page, email, image, or other document on your laptop or computer.
- 2
Print or save it as a PDF
Use Print to PDF, Save as PDF, Export, or Download as PDF and choose where to save the file.
- 3
Check and upload the PDF
Open the saved PDF, review every page, then upload the file to MappyMail in your browser.
- 4
Choose the destination and send
Enter the mailing address or click the map, review the available mailing options, and complete checkout.
Use Print to PDF Instead of Printing and Scanning
When a document already exists digitally, printing it onto paper and scanning it back into a computer adds unnecessary steps and can reduce quality. Print to PDF creates the PDF directly from the open document without paper or printer hardware.
The exact command depends on the application. Look for Print, Save As, Export, or Download, then choose PDF as the printer, destination, or file format.
How to Print to PDF on a Windows Laptop or PC
Open the document and press Ctrl+P or choose Print. In the printer list, select Microsoft Print to PDF, choose the pages and orientation, and select Print. Windows then asks for a file name and save location instead of sending anything to a physical printer.
For more Windows-specific instructions and troubleshooting, use the related Windows Print to PDF guide below.
How to Save as PDF on a Mac or MacBook
Open the document and choose File, then Print. In the print window, open the PDF menu and choose Save as PDF. Name the file, select a folder, and save it without printing a paper copy.
The related Mac Print to PDF guide covers common Mac applications in more detail.
How to Create a PDF from Common Documents
Microsoft Word can save or export a document as PDF. Google Docs can download a document as a PDF. Browsers and email applications commonly provide a Print command that can save the current page or message as a PDF.
For detailed instructions across Windows, Mac, Word, Google Docs, web pages, email, and images, use the general Print to PDF guide below.
How to Check the PDF Before Mailing It
Open the saved PDF before uploading it. Check that every intended page is present, the page order and orientation are correct, margins did not cut off content, and small text is readable.
How to Mail the PDF from Your Laptop
Once you have the PDF, you do not need to print it yourself. Open MappyMail, upload the file, and review every page. Enter a mailing address you know or find the physical destination and click the map, then review the available mailing options and complete checkout.
MappyMail prints, envelopes, stamps, and mails the PDF as a physical document. The workflow works from a Windows laptop or desktop PC, a MacBook, an iMac, or another modern computer browser.
What If the Document Exists Only on Paper?
Print to PDF works with a document already available digitally. If you only have paper pages, scan them into a PDF with a phone or scanning device, then make the completed file available on your laptop. The related phone scanning guide explains how to do the entire scan-and-mail workflow using only a phone.
Important limitations
- Print to PDF creates a digital file; it does not produce a paper copy or mail the document by itself.
- Some protected documents or applications may limit printing, exporting, or saving.
- Current file, page, destination, and mailing-option limits are shown in the workflow.
Common questions
Can I print to PDF without a physical printer?
Yes. Print to PDF creates a digital PDF file. It does not use printer hardware, paper, ink, or toner.
Should I print and scan a document that is already on my laptop?
Usually not. Use Print to PDF, Save as PDF, Export, or Download as PDF to create the file directly and preserve clearer text.
Can I mail a PDF from a Windows computer?
Yes. Create the PDF with Microsoft Print to PDF or another Save as PDF command, upload it to MappyMail, choose the destination, and complete checkout.
Can I mail a PDF from a Mac?
Yes. Save the document through the PDF menu in the Mac print dialog, upload the file to MappyMail, and complete the mailing workflow.
Do I need my own printer, envelope, or stamps?
No. After you upload the PDF and complete checkout, MappyMail handles printing, the envelope, postage, and physical mailing.
Can I upload a multi-page PDF?
Yes. Review the page order, orientation, and readability of the complete PDF before uploading it.
Can I send the documents if I don't know the street address?
Yes, when you know the physical location. Click the map, review the address returned for that location, and add any needed unit information before continuing.